BOOSTER CLUB BOARD MEMBERS

PRESIDENT - Clark Frost

PRESIDENT - CLUB COMMUNICATIONS

  • Work in conjunction with the coaching staff and athletic director to coordinate all activities that the club is responsible for.

  • Determine our objectives, responsibilities and plan for the year and set the fundraising goal with VP #2.

  • Oversees all processes of the entire club and VP’s but specifically:

    • Communication:  website, social media and email marketing

    • Food Rep

    • Auction Committee

    • Finance

    • Operations

gridironjags@gmail.com

VICE-PRESIDENT #1 OPERATIONS - Alesia Hefner

VICE-PRESIDENT #1 – OPERATIONS

  • Is first in line to succession to the President

  • Oversee all Class Reps to include their coordinator position:

    • Community Rep

    • Friday Night Lights Rep

    • Auction Volunteers

VICE-PRESIDENT #2 FINANCE - Shirley Davis

VICE-PRESIDENT #2 – FINANCE

  • Is second in line to succession to the President

  • Main liaison with the Main Booster Club Treasure

  • Required to attend main booster meeting with President

  • Handles annual audit of the football booster account with the main booster club.

  • Must stay in contact with main booster membership representative to maintain active membership numbers and correspondence.  

  • Collects main booster memberships through obligation fee

  • Creates and maintains a balanced budget for the whole club

  • Prepare and submit budget, deposit receipts and check request forms  

  • Work directly with the main booster treasurer for all deposits and expenses

  • Work with Board Members and Coaches making sure their budget/expenses are in line with overall budget and providing financial assistance when needed.

  • Set fundraising goal and track through the season to ensure we’re hitting our goal.  These positions will report to you with their monthly profit and loss:

    • Auction

    • Merchandise

    • Fundraising

    • Sponsorships

  • Will be prepared to provide an executive summary of the clubs budget at the clubs meetings.

  • Negotiate postseason busses

  • Collects and tracks player obligation fees.

FOOD – Kathleen Frost and Tammy Bryan

FOOD

  • Reports to President

  • Negotiates and secures the food needs for all teams.

  • Works with Sophomore Rep/Friday Night Lights Coordinator to collect donations on game days and help pickup or direct food vendors when needed.

  • Stay within set budget and report total cost spent at end of season.

WEBMASTER – Dan Meyer

COMMUNICATION - WEBMASTER/SOCIAL MEDIA/EMAIL MARKETING

  • Reports to President

  • Needs working knowledge or WIX website management (or easily able to learn it)

  • Coordinates social media

  • Maintains and updates the site regularly

  • Creates and sends marketing emails

  • Creates blog posts

  • Creates posts/marketing on behalf of our sponsors

  • Promotes games and events

  • Creates slideshows

  • Provides music and audio visual as well as general tech needs.

SENIOR CLASS REPRESENTATIVE – Shirley Davis

SENIOR EVENTS COORDINATOR/SENIOR REP

  • Reports to VP #1 - Operations

  • Sit on the Auction Committee

  • Coordinate Senior Activities

  • Coordinate Friday night Varsity food with Food Rep

  • Coordinate Thursday Senior dinners with parents and players

  • Coordinate Senior night

  • Coordinate End of Season Banquet

  • Purchase senior banners and banquet gifts within set budget

  • Responsible for communication of club and team business to the class they represent.

  • Pick up snacks from food supplier for away games and distribute to the players of said games.

JUNIOR CLASS REPRESENTATIVE – Tammy Regier

COMMUNITY COORDINATOR/JUNIOR CLASS REP

  • Reports to VP #1 - Operations

  • Sit on the Auction Committee

  • In season primary objective is to pick up snacks from food supplier from away games and distribute to the players of said games.

  • Home games players will receive a snack and drink; away games players will receive snack, lunch and drink.

  • Responsible for communication of club and team to the class they represent

  • Will be a coordinator of auction committee.

  • Homecoming parade coordinator - Liaison between the club and the school activities office, arrange parade transportation for the players, purchase any needs for the parade such as candy, decorations etc.

  • Plans Friday night Varsity home game tailgates

  • Plans Quarterly Community Outreach for players and managers

  • Helps Mr. Michaels sell season tickets and parking passes to the tailgate lot

SOPHOMORE CLASS REPRESENTATIVE – Michelle Israelite

FRIDAY NIGHT LIGHTS COORDINATOR/SOPHOMORE CLASS REP

  • Reports to VP #1 - Operations

  • Sit on the Auction Committee

  • In season primary objective is to pick up snacks from food supplier from away games and distribute to the players of said games.

  • Home games players will receive a snack and drink; away games players will receive snack, lunch and drink.

  • Responsible for communication of club and team to the class they represent

  • Will be a coordinator of auction committee.

  • In charge of setup and teardown of Varsity Home Games Includes:

    • Hanging and taking down sponsor banners and senior banners

    • Collecting post game food donations prior to the game and delivering to locker room.

    • Helping Community Rep with tailgate setup and teardown

    • Helping Food Rep with picking up or accepting delivery of Varsity post-game food.

    • Selling calendars before the game at the gates and in the bleachers

FRESHMAN CLASS REPRESENTATIVE– Gusti Lamb

AUCTION VOLUNTEER COORDINATOR/FRESHMAN CLASS REP

  • Reports to VP #1 - Operations

  • Sit on the Auction Committee

  • In season primary objective is to pick up snacks from food supplier from away games and distribute to the players of said games.  

  • Coordinate weekly gameday Freshman Breakfasts

  • Home games players will receive a snack and drink; away games players will receive snack, lunch and drink.

  • Responsible for communication of club and team to the class they represent

  • Will be a coordinator of Auction Committee

  • In charge of Coordinating incoming Freshman parents to volunteer for the annual auction:  make calls, have meetings, collect auction items, and work the auction.

FUNDRAISING – Shona Johnson

FUNDRAISING

  • Reports to VP #2 - Finance

  • Pick up Sonic Cards to give to coach

  • Manage HyVee Book Fundraiser

  • Coordinate Team Photographer

  • Sell Annual Jags Calendar

  • Set Up Monthly JNO’s:  Jags Night Out: Food Fundraising Events

  • Provide profit and loss monthly to VP #2

MERCHANDISE – Shaunna Tharp

MERCHANDISE

  • Reports to VP #2 - Finance

  • Work with GameTime Graphics to provide Jags apparel:

    • Mandatory Football Meeting/Auction Basket Drop Off

    • Auction

    • Varsity Home Games

    • Senior T-Shirt/Main Fanwear Sale

    • Banquet for Letter Jacket Fittings

  • Collects 30% kickback from GameTime Graphics on each events sales

  • Work with “Mom bling” specialty vendor

  • Work with Vital Signs on Signs and Decals

  • Provide profit and loss monthly to VP #2

SPONSORSHIP – Alesia Hefner

SPONSORSHIPS

  • Reports to VP #2 - Finance

  • Coordinate Sponsorships - contacting potential and returning sponsors and keeping those lines of communication open and active

  • Finding sponsors for specific needs: weight room, helmets, hudl etc.

  • Confirm their inclusion on all marketing pieces to include:

    • Auction Centerpieces

    • Calendars

    • Programs

    • Banners

    • Email Marketing/Social Media/Website Ads

  • Create Programs and get Printed

  • Create Calendar and get Printed

  • Host sponsors at the Auction and Sponsor Game

  • Coordinate plaque presentation at sponsor night Varsity home game  

  • Provide profit and loss monthly to VP #2

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