PRESIDENT - CLUB COMMUNICATIONS

• Work in conjunction with the coaching staff and athletic director to coordinate all activities that the club is responsible for.

• Determine our objectives, responsibilities and plan for the year and set the fundraising goal with VP #2.

• Oversees all processes of the entire club and VP’s but specifically:

  • Communication:  website, social media and email marketing

  • Food Rep

  • Auction Committee

  • Finance

  • Operations

gridironjags@gmail.com

VICE-PRESIDENT #1 – OPERATIONS

• Is first in line to succession to the President

• Oversee all Class Reps to include their coordinator position:

  • Community Rep

  • Friday Night Lights Rep

  • Auction Volunteers

VICE-PRESIDENT #2 – FINANCE

• Is second in line to succession to the President

• Main liaison with the Main Booster Club Treasure

• Required to attend main booster meeting with President

• Handles annual audit of the football booster account with the main booster club.

• Must stay in contact with main booster membership representative to maintain active membership numbers and correspondence.  

• Collects main booster memberships through obligation fee

• Creates and maintains a balanced budget for the whole club

• Prepare and submit budget, deposit receipts and check request forms  

• Work directly with the main booster treasurer for all deposits and expenses

• Work with Board Members and Coaches making sure their budget/expenses are in line with overall budget and providing financial assistance when needed.

• Set fundraising goal and track through the season to ensure we’re hitting our goal.  These positions will report to you with their monthly profit and loss:

  • Auction

  • Merchandise

  • Fundraising

  • Sponsorships

• Will be prepared to provide an executive summary of the clubs budget at the clubs meetings.

• Negotiate postseason busses

• Collects and tracks player obligation fees.

FOOD

• Reports to President

• Negotiates and secures the food needs for all teams.

• Works with Sophomore Rep/Friday Night Lights Coordinator to collect donations on game days and help pickup or direct food vendors when needed.

• Stay within set budget and report total cost spent at end of season.

COMMUNICATION - WEBMASTER/SOCIAL MEDIA/EMAIL MARKETING

• Reports to President

• Needs working knowledge or WIX website management (or easily able to learn it)

• Coordinates social media

• Maintains and updates the site regularly

• Creates and sends marketing emails

• Creates blog posts

• Creates posts/marketing on behalf of our sponsors

• Promotes games and events

• Creates slideshows

• Provides music and audio visual as well as general tech needs.

SENIOR EVENTS COORDINATOR/SENIOR REP

• Reports to VP #1 - Operations

• Sit on the Auction Committee

• Coordinate Senior Activities

• Coordinate Friday night Varsity food with Food Rep

• Coordinate Thursday Senior dinners with parents and players

• Coordinate Senior night

• Coordinate End of Season Banquet

• Purchase senior banners and banquet gifts within set budget

• Responsible for communication of club and team business to the class they represent.

• Pick up snacks from food supplier for away games and distribute to the players of said games.

COMMUNITY COORDINATOR/JUNIOR CLASS REP

• Reports to VP #1 - Operations

• Sit on the Auction Committee

• In season primary objective is to pick up snacks from food supplier from away games and distribute to the players of said games.

• Home games players will receive a snack and drink; away games players will receive snack, lunch and drink.

• Responsible for communication of club and team to the class they represent

• Will be a coordinator of auction committee.

• Homecoming parade coordinator - Liaison between the club and the school activities office, arrange parade transportation for the players, purchase any needs for the parade such as candy, decorations etc.

• Plans Friday night Varsity home game tailgates

• Plans Quarterly Community Outreach for players and managers

• Helps Mr. Michaels sell season tickets and parking passes to the tailgate lot

FRIDAY NIGHT LIGHTS COORDINATOR/SOPHOMORE CLASS REP

• Reports to VP #1 - Operations

• Sit on the Auction Committee

• In season primary objective is to pick up snacks from food supplier from away games and distribute to the players of said games.

• Home games players will receive a snack and drink; away games players will receive snack, lunch and drink.

• Responsible for communication of club and team to the class they represent

• Will be a coordinator of auction committee.

• In charge of setup and teardown of Varsity Home Games Includes:

  • Hanging and taking down sponsor banners and senior banners

  • Collecting post game food donations prior to the game and delivering to locker room.

  • Helping Community Rep with tailgate setup and teardown

  • Helping Food Rep with picking up or accepting delivery of Varsity post-game food.

  • Selling calendars before the game at the gates and in the bleachers

AUCTION VOLUNTEER COORDINATOR/FRESHMAN CLASS REP

• Reports to VP #1 - Operations

• Sit on the Auction Committee

• In season primary objective is to pick up snacks from food supplier from away games and distribute to the players of said games.  

• Coordinate weekly gameday Freshman Breakfasts

• Home games players will receive a snack and drink; away games players will receive snack, lunch and drink.

• Responsible for communication of club and team to the class they represent

• Will be a coordinator of Auction Committee

• In charge of Coordinating incoming Freshman parents to volunteer for the annual auction:  make calls, have meetings, collect auction items, and work the auction.

FUNDRAISING

• Reports to VP #2 - Finance

• Pick up Sonic Cards to give to coach

• Manage HyVee Book Fundraiser

• Coordinate Team Photographer

• Sell Annual Jags Calendar

• Set Up Monthly JNO’s:  Jags Night Out: Food Fundraising Events

• Provide profit and loss monthly to VP #2

MERCHANDISE

• Reports to VP #2 - Finance

• Work with GameTime Graphics to provide Jags apparel:

  • Mandatory Football Meeting/Auction Basket Drop Off

  • Auction

  • Varsity Home Games

  • Senior T-Shirt/Main Fanwear Sale

  • Banquet for Letter Jacket Fittings

• Collects 30% kickback from GameTime Graphics on each events sales

• Work with “Mom bling” specialty vendor

• Work with Vital Signs on Signs and Decals

• Provide profit and loss monthly to VP #2

SPONSORSHIPS

• Reports to VP #2 - Finance

• Coordinate Sponsorships - contacting potential and returning sponsors and keeping those lines of communication open and active

• Finding sponsors for specific needs: weight room, helmets, hudl etc.

• Confirm their inclusion on all marketing pieces to include:

  • Auction Centerpieces

  • Calendars

  • Programs

  • Banners

  • Email Marketing/Social Media/Website Ads

• Create Programs and get Printed

• Create Calendar and get Printed

• Host sponsors at the Auction and Sponsor Game

• Coordinate plaque presentation at sponsor night Varsity home game  

• Provide profit and loss monthly to VP #2